This online calendar serves as the virtual middleman hired to schedule meetings for large groups. When2meet is a free group scheduling tool appreciated by event planners, college students, and entrepreneurs worldwide. See also: How to Run a Successful Event Planning Business Or in ten back-and-forth text conversations asking, “ What time works best for you?”Ī group scheduling tool takes the hassle out of event planning! All vendors reveal their availability, and the machines take over to find mutual open time slots. You wind up in an endless email chain negotiating a mutual meeting time. Scheduling that meeting is the true nightmare. And the graphic designer and florist can finagle some creative color overlap. The caterer might even spark playlist inspiration for the DJ. But to make these events truly special and memorable, all vendors need to be on the same page.Ī group vendor meeting-even if only a 15-minute Zoom call-can do just that. It takes a village to plan an engagement party, trade show, or “over the hill” celebration. … And Every Single One of Your Vendors Is Busy When your clients demand the “best,” these are the folks you recommend. These are industry professionals with rave reviews who you’ve worked with time and time again. The vendors in your iPhone contacts aren’t just any old bakers or jewelers that you discovered on Yelp. Every time a new theme enters your repertoire, your vendor list only lengthens: Think about what it takes to pull off a Christmas extravaganza or a vintage wedding. And a lavish birthday bash featuring live music, an open bar, and custom gold invites requires vendors galore!Įvery event planner needs a group scheduling tool because: You Have Dozens of Vendors to Coordinate With You’d phone the caterer, scribble down a few dinner requests, and the night would end with champagne glasses clinking-yet another success!Ĭheck out our Wedding Planner Advertisement Strategiesīut now, event planning is your full-time career. Scheduling was easy when “event planning” meant coordinating your family’s holiday parties. Why Event Planners Need a Group Scheduling Tool Here’s what you need to know about When2Meet:ġ.
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